InfiniteGIS™ Asset Management - Water Meters

General

The InfiniteGIS Water Meter Asset Management system tracks and manages the inventory, installation, exchange, usage, and testing of water meters and registers though their lifespan. In this system users can:

1. Manage which water meters and registers are in use at specific locations by exchanging or removing units when service is required.
2. Manage a live inventory of water meters and registers that are in stock, in use, in need of repairs, or have been retired.
3. View history of where water meters and registers have been installed.
4. View historical and create new water meter flow tests.

Locations that have water service are marked by a water meter point. Each water meter point, which serves as the parent asset and contains information about the property, the client, and the services provided, can also have both a water meter and a register attached. NOTE: Water meter points can only have one water meter and one register attached at a time. If more than one meter is on a given property, create additional water meter points as needed.

Inventories

The InfiniteGIS Water Meter Asset Management system maintains inventories of both water meters and registers that are in stock, installed, in need of repair, and retired. Performing transactions in the system automatically updates the status of units in the inventory. The lifecycle of the units in the two inventories can be tracked by using the water meter asset reports page. At the top of this page there are two different inventory tabs, one for water meters and one for registers. While these two inventories are separate, the way they function is identical.

Adding Units to Inventory
To add a water meter or register to the inventory, navigate to the proper inventory tab in the water meter asset reports page. When clicking on one of the inventory tabs, four subtabs will appear below it. These represent the four statuses that units in the inventory can have. When selecting one of the inventories the In Stock subtab will be dispayed first. At the bottom of the In Stock subtab is a section to add new units to the inventory. Simply fill in the information about the unit and click the Add button. When adding a new unit to the inventory, it will always be given an “In Stock” status. These units are the ones that will appear in the drop down list when installing or exchanging a unit using the water meter form.

Installed Units
The Installed subtab displays the currently installed units. These are units that are currently in use at a specific water meter point. Each record in the list has History and Details buttons. The History button shows the historical records of every water meter point the unit has been at as well as all of the flow tests performed on it. The Details button opens the water meter form where units can either be installed, exchanged or removed from the water meter point. When a unit is removed or exchanged the status of the unit is updated to “Repair” and will appear in the Repair subtab.

Repairing and Retiring Units
The Repair subtab displays the units that need repair. The history of each unit can be viewed by clicking the History button. A popup window will appear with detailed history of the unit and the flow tests performed on the unit as well as a few buttons to perform other actions. For water meters, the first action is to perform a new flow test. Click the New Test button and fill out the appropriate information in the water meter test popup window. Click Save to create the flow test record. The next action is to place a repaired item back in stock. Clicking the Place in Stock button autmatically updates the status of the unit from “Repair” to “In Stock”. The last action in the popup window is to retire a unit. Clicking the Retire button automatically updates the status of the unit from “Repair” to “Retired”. A retired unit will still have a detailed history of where it has been and associated flow tests, however no further actions will be able to be performed on the unit.

Exchanging and Removing

The InfiniteGIS Water Meter Asset Management system makes it easy to perform water meter and register transactions. When a unit needs to be installed, exchanged, or removed, the water meter form is used to record the transaction. The water meter form is accessed from a water meter point in the map or from within the water meter asset management reports.

Installing
Navigate to the water meter point in the InfiniteGIS web map and click the Details button in the map popup to open the water meter form. If no water meter or register is currently installed, click the Install button. A popup window will appear with the Date Installed and Installed By boxes pre-populated with the current date and user. Next select a unit to install and enter in the manual and trace readings if desired. Click Save and the new water meter or register will be installed at that water meter point. Additionally, the Installation Dates section of the form will be automatically updated. NOTE: Only units with the status of "In Stock" will appear in the list of available units.

Removing
In the water meter form, click the Remove button to remove the unit from the water meter point. When removing, a popup window will appear with the Date Removed and Removed By pre-populated with the current date and user. Click the Save button to complete the transaction. The Installation Dates section of the form will now show a blank value. NOTE: When a water meter or register is removed, the status of the unit is changed to “Repair”.

Exchanging
When a water meter or a register is being exchanged with a new one, simply click the Exchange button in the water meter form. The Exchange button performs the actions of the Remove button followed by the actions of the Install button in one step. The status of the unit being removed will changed to "Repair" and the status of the unit being installed will change to "Installed".

Water Meter Management - Historical Records

The InfiniteGIS Water Meter Management system keeps a detailed historical record of all water meters, registers, and water meter points. Records of where a unit has been throughout its lifecycle and records of what units have been installed at a water meter point are available to users through the water meter asset reports and water meter forms.

To see the history of where a particular unit has been used throughout its lifecycle, navigate to any of the inventory tabs in the water meter asset report page. Each of the subtabs (In Stock, Installed, Repair, Retired) will have a History button that will display historical records for that unit.

The water meter form also has a history tab with subtabs listing flow tests for the currently installed meter, and previously installed meters and registers.